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How to keep your records when you leave an online program

When a subscription ends or an online school account closes, its records can go with it. Take them out first, then decide what you are.

Before the account closes, download or print every record the program keeps: attendance, hours, grades, course lists, report cards and work samples. Ask the program in writing for a copy of anything it will not let you download. Then check what your state asks once you leave. Peabody's free Record Book imports attendance, hours and courses from a spreadsheet or a printout, and exports every list as CSV.

Checked October 31, 2026.

By Peabody editors.

What should I save before the account closes?

Save them as files you own (CSV, PDF, photos), in more than one place.

  • Attendance or log-in days, and hours by subject if the program counts them.
  • Grades: each course's final grade, and the grade book if it has one.
  • The course list, with levels and credits for high school.
  • Report cards, progress reports and any transcript the program issued.
  • Work samples: download the files, or print or screenshot the pages.
  • Letters and emails with the program, and any proof of enrollment and withdrawal dates.

What if it won't let me download something?

Ask in writing, and keep the reply, so you have a dated request if the record never comes.

If the program was a school, federal privacy law may help: the Department of Education's student privacy office says FERPA "affords parents the right to have access to their children's education records." Whether it covers a given program is a question for the program or the Department.

Does leaving change what I file?

It can. If the program was a public online or charter school, your child was a public school student, and leaving it to homeschool means following your state's homeschool law from that day: a notice, where your state asks for one. If it was curriculum you bought, you were already homeschooling and nothing changes. Homeschool or online school? explains the difference, and what to file has each state's rule.

How do I bring the records in?

  1. Open import records and choose attendance, hours or courses.
  2. Paste the rows from a spreadsheet, or a CSV file the program gave you; or type them from its printout. Dates may be written 2026-09-08 or 9/8/2026.
  3. Check the columns: the page guesses which column is the date, the subject or the grade from the headings, and you can change each guess.
  4. Read the preview before anything changes: attendance replaces the same day for the same child; hours and courses are added, and exact repeats are left out.

And next time?

Keep your own copy as you go. The Record Book lives in this browser, not on our servers; export downloads every list as CSV in the same columns the importer reads back, and a backup file restores the whole book on another computer. If you ever leave us, your records leave with you.

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